Job Detail


Full Time
Category : Administrative Salary : Experience(s) :  Year



Lethbridge Soup Kitchen Association Position Description: Executive Director

The Executive Director is responsible for serving as the face of the organization internally and externally in Lethbridge and area. They will report to the Board of Directors and will lead the organization in the

listed Roles & Responsibilities.

Roles & Responsibilities:

1. Staff and Volunteers

  • coordinate staff and volunteers to align with the organization’s mission, vision and values
  • cultivate a positive working atmosphere where staff and volunteers are appreciated
  • supervise the driver, food coordinator, kitchen assistant and administrative assistant
  • work with the Board to create/review job descriptions and hire/release staff
  • carry out yearly performance reviews
  • communicate regularly with team captains
  • communicate expectations with new/occasional teams
  • ensure a good working relationship with Shelter staff
  • delegate tasks to staff; ask Board for assistance as required
  • foster innovation and initiate improvement activities

2. Operations

  • monitor equipment and ensure that it is in good working order
  • develop and monitor policies and procedures under the direction of the Board
  • communicate as needed with representatives of the City
  • monitor practices to ensure the cleanliness and repair of the facility
  • identify equipment and supplies needed with the input of the Food Coordinator
  • monitor completion of reports, currency of inspections, licences, and insurance policies
  • monitor e-mail and respond as needed
  • provide information to the website and social media administrators

3. Financial Management

• work closely with the Treasurer and staff to meet fiscal responsibilities including paying bills, keeping a record of all receipts and payments of accounts using a duplicate receipt book, accept monetary donations and make deposits on behalf of the Lethbridge Soup Kitchen.

monitor recording process to determine value of donated food to ensure compliancy with CRA


monitor the inventory control system

review contracts annually and discuss with Board as needed
monitor expenses; obtain Board approval for significant expenditures

work with the Finance Committee to develop an annual operating budget.

4. Fund Development

  • work with the Board of Directors to help identify prospective donors and sponsors
  • research, prepare and submit grant proposals under the direction of the Board

• coordinate and participate in the solicitation of funding from foundations, churches,

businesses, individuals, and through fundraising events in consultation with the Board

  • oversee major mailings and solicitations
  • attend donor events, site visits and grant interviews as needed

• ensure the successful management of the donor database, acknowledgement letters, and other donor related administrative activities.

5. Public Relations

  • respond to public inquiries about the Soup Kitchen
  • communicate with the media promoting the Soup Kitchen activities, volunteers, donors and needs
  • represent the Soup Kitchen to the public and at community activities and conferences
  • focus efforts to strengthen awareness of the organization throughout the entire region
  • work closely with other human service organizations in the community

6. Board Relations

• work with the Board President to prepare for board meetings

  • attend board meetings, prepare materials, assist with the setup, and report on Soup Kitchen activities
  • report to the Board of Directors ‘
  • create clear expectations in regards to volunteerism, programming and awareness

    building in conjunction with the Board

  • liaise between the staff, volunteers and the Board

Lethbridge Soup Kitchen Executive Director Position Qualifications

– A bachelors degree with a minimum of 3 years of non-profit management experience or
– Two years of post secondary training with 5 years of non-profit management experience
– Other combinations of education & experience may be considered on a case by case basis

Skills, Abilities and Attitude

– Strong interpersonal communication skills; high-energy, proactive and self-starting administrator with the disposition to work in a high-paced environment.

– Team player who will be a constructive and collegial partner to the board, staff and external stakeholders; demonstrated experience in delegating.

-Proven writing, editing and oral communication skills.
– Availability to attend meetings and events outside of normal business hours.
– Proficiency with Microsoft Office (Word, Excel, etc.) and financial software is required.
– Proficiency with database platforms preferred.
– Understanding and passion for the organization’s mission; empathy and compassion for those living in poverty.
– The applicant must become certified within 90 days of hire with an Alberta government approved food safety course at the Lethbridge Soup Kitchen’s expense.

Submit a resume and cover letter by e-mail no later than June 9th, 2017. Attention: Sue Huffman, President, Lethbridge Soup Kitchen Association. Only candidates selected for an interview will be contacted.